Oral and poster presentation information

Loading oral of presentations

Delegates should load their talks onto the laptop computers provided at the time of formal registration at the Registration Desk. This is especially important that ALL talks for the first day’s session are loaded the night before (25 November 2018). Convenors should also ensure that all talks for their symposia are loaded at least one half day session ahead of the due symposium date.

Duration of presentations

Each regular oral presentation will be 12 minutes duration (with 3 minutes for questions if time allows). Each symposium would normally include a keynote address which is 25 minutes duration (with 5 minutes for questions) and will normally be the first presentation listed on the symposium programme, following the short introduction by the Convenor.

Speakers must keep strictly within time to allow the movement of delegates between sessions. The Convenor will inform speakers two minutes before the end of their presentation to allow them time to wrap-up. If Convenors wish they may allocate a separate 15 minute slot at the end of the symposium for open discussion.

Software requirements and IT support

Presentations should be compatible with MS PowerPoint 2013 and be saved as either a ppt or pptx file. Presentations should have an aspect ratio of 4:3 and not 16:9 widescreen.

Presentations prepared in MS PowerPoint for Mac could have compatibility issues on PC. If you are using MS PowerPoint 2013 for Mac or older, we recommend you make use of the Compatibility Checker of the software to check for any issues with PowerPoint 2013 for PC. MS PowerPoint 2016, however, does not have this feature. Ensure to use standard fonts shared between Mac and PC; Arial, Calibri, Times New Roman are recommended, please see this safe list of fonts for further information. When using images in your presentations, don’t use any native Mac file formats, such as PICT, MOV.

It is up to all presenters to check whether their Mac or PC presentations are compatible with the venue’s software. PCs will be available in the IT room at the conference venue and we recommend that presentations are checked at least one day before the relevant symposium to allow time to adjust slides if necessary.

A member of the IT team will be permanently on hand at each concurrent session to assist with any IT issues, with opening files, etc.

Poster presentations

Posters MUST be portrait format A0 (841 x 1189 mm) in size in order to fit on the panels provided.

Poster boards will be positioned in the foyer area of the Safari Conference Centre and can be erected by delegates from 12 noon on Sunday 25 November 2018.

All boards will be numbered with the relevant poster number, as printed in the list of posters at the back of the Congress Programme. Please ensure you erect your poster under the correct number. Some poster numbers have the postscript “(S)” which indicates “Student presentation” and is for the purpose of the poster judging only.

Adhesive materials will be provided for delegates to attach these to the boards.

A poster session will take place on the afternoon of Wednesday 28 November, from 14H30-16H30, when poster presenters should be available to answer questions and students to speak to the poster completion judges.

Posters must be removed from the poster boards by 12 noon on Friday 30 November or will be taken down for you and left for collection.