Information for delegates

Namibia – general

The Conference, will be held at Safari Hotel and Conference Centre which is located at the outskirts of Namibia’s vibrant capital city Windhoek. The Safari Court Hotel and Conference Centre is a 4-star hotel. It is located within the Windhoek residential district and is perfectly situated next to the Eros (domestic) Airport. It provides free shuttle service into the Central Business District (CBD) and Maerua Mall Shopping Centre.

Situated on the south-west of Africa, Namibia is a vast, sparsely-populated country of 823,680 km², making it the 31st largest country in the world. It stretches for about 1,300 km from south to north and varies from 480 to 930 km in width from west to east. It borders Angola to the north, Botswana and Zimbabwe to the east, South Africa to the south and the Atlantic Ocean to the west. Its most striking features are the Namib Desert, which stretches along the entire west coast of the country, the Kalahari sandveld, which runs along the south-eastern border with Botswana and the Great Escarpment, which extends the entire country and is the most impressive topographical feature of the Namibia landscape.

The country is divided into 14 administrative regions: the Kavango (West & East), Kunene, Ohangwena, Omusati, Oshana, Oshikoto and Zambezi Regions in the north; the Omaheke, Otjozondjupa, Erongo and Khomas Regions in the central areas; and the Hardap and Karas Regions in the south.


Namibia is arid to semi-arid, with the hottest months being November to February (average temperatures 20–36°C). The colder months are between May and August (average temperatures 6–10°C in the mornings and 18–22°C during the day).

November is the beginning of the wet season in Namibia and the climate is highly variable. Daytime temperatures are very hot, but humidity is still low, keeping it quite pleasant. On average, the daytime temperature is above 30°C/86°F, but can be a lot higher in the desert. Clouds are beginning to build up in the afternoons.


Namibia has a small population of 2.113 million (2011 census), with a 1.9% growth rate. This population is relatively youthful with 38% of the population under 15 years of age and only 7% over 60 year of age.

Despite rapid urbanisation, Namibia is still a mainly rural society with only 43% of the population living in urban areas. Regional population densities vary enormously, with almost two-thirds of the population living in four of the northern regions and less than one tenth of the population living in the south.


The charm of the City of Windhoek lies in its harmonious blend of African and European cultures and the friendliness of its people. It is a peaceful and relaxed city in a country with a proud record of political stability and is known as one the cleanest cities on the African continent.

As the capital city, Windhoek hosts Central Government, state-owned enterprises and head offices of most multi-national companies active in the country and in the Southern African Development Community (SADC) region. Namibia’s financial centre, including the Bank of Namibia, the head offices of commercial banks, the very active Namibia Stock Exchange and insurance industries, are all based in the city centre. All foreign diplomatic missions are located in Windhoek.

Geographically, the total area of Windhoek is 645 km2 with about 350,000 inhabitants, making up almost 15% of the country’s total population of 2.2 million.

Practical information for delegates

Visa information

Visas may be required by some delegates to enter Namibia. Therefore it is strongly recommended that all international delegates make enquiries and prior arrangements with their local High Commission or Embassy. It is the individual delegate’s responsibility to ensure that the proper visa procedures are followed in all cases.

Should your country not be listed on the exempted countries below you are required to apply for an entry visa through the local High Commission or Embassy, who will facilitate the issuance.

Application for visa form

Countries exempted from visa requirements when travelling to Namibia (correct at the time of posting)

Visit/tourism purposes and business exploration only

Angola Macau (Sar)
Armenia Malawi
Australia Malaysia
Austria Mauritius
Azerbaijan Moldovia
Belarus Mozambique
Belgium Netherlands
Botswana New Zealand
Brazil Norway
Canada Portugal
Congo Brazzaville (only Diplomatic and Official/Service passports) Russian Federation
Cuba Seychelles
Denmark Singapore
Finland South Africa
France Spain
Germany Swaziland
Ghana (only Diplomatic and Official/Service passports) Sweden
Hong Kong Switzerland
Iceland Tajikistan
India (only Diplomatic and Official/Service passports) Tanzania
Ireland Turkmenistan
Italy Ukraine
Japan United Kingdom
Kazakhstan United States of America
Kenya Uzbekistan
Kyrgysztan Venezuela (only Diplomatic and Official/Service passports)
Lichtenstein Zambia
Lesotho Zimbabwe

Flights to Namibia

Hosea Kutako International Airport (HKIA)

All international flights to Namibia should be booked to Hosea Kutako International Airport, which is situated 45 km from the Windhoek city centre.

The main international carriers with direct flights to Windhoek are:

Air Namibia (Pty) Ltd
British Airways (Comair)
Ethiopian Airlines
KLM Royal Dutch Airlines
Qatar Airways
South African Airlines (Pty) Ltd
South African Express (Pty) Ltd

The said Airlines connect HKIA to international hubs such as Frankfurt, Accra, Munich, Luanda and other regional destinations including Victoria Falls in Zambia.

Hosea Kutako International Airport (HKIA) is a modern airport and facilities include retailers, ground-handlers, restaurants, lounges, which includes truly Namibian cuisines and souvenirs, bureau de exchange services, car rentals, parking (short and long-term) and tax refund facilities. Transport to and from the airport is available by means of airport shuttles and desks are available within the airport terminal.

Border posts

Those wishing to enter Namibia by road should note the following border post details:

Noordoewer, B1 on route to South Africa, open 24 hours.
Ariamsvlei, B3 on route to South Africa, open 24 hours.
Buitepos, B6 on route to Botswana, open 06h00 to 23h00.
Wenela, B8 on route to Zambia, open 06h00 to 18h00.
Ngoma, B8 on route to Botswana, open 08h00 to 18h00.
Mata Mata, C15 on route to Botswana, open 08h30 to 15h30.
Sendelingsdrift, across the Orange River to South Africa, open 08h00 to 17h00.

Customs and duty-free allowance

All visitors to Namibia must complete an entry and exit form, which is normally provided on the incoming flight. You will need to state the reason for, and duration of your visit and provide an address of where you will be staying in Namibia.

Items carried for personal use and not intended for gifts or for sale are duty free, including cameras, video cameras, binoculars, portable computers, cellular phones, etc, as are the usual quantities of beer, wine, spirits, tobacco and perfumes, etc.


Booking of accommodation at the Safari Hotels Namibia 

ICD9 has now arranged a special discount for delegates who book accommodation at Safari Hotels Namibia (the same venue as the Safari Conference Centre, where ICD9 is to be held).

  • In order for delegates to be eligible for the discount, all room bookings must be directed to Melody Kuzvinzwa (Safari Hotel Manageress) by email, stating your arrival and departure dates and the room type you require (Standard room, Business-class room or Classic room), whether single or sharing (see details below).
  • You must write “ICD9 Accommodation Booking” in the message title line in order to be eligible for the reduced room rate.
  • You will then be issued with an invoice by the Hotel and your booking will be confirmed once you have made your payment. Delegates are responsible for their own accommodation bookings and payments and ICD9 takes no responsibility for cancellations or changes in pricing.
  • Rooms are only available on a “first come first served basis” and delegates are strongly advised to book early, as November is high season in Namibia and availability may be limited.

Room types available and costs per night (special ICD9 rates apply):

Standard Rooms (Hotel Safari)

Per Person Single, Bed + Full Buffet Breakfast N$1,013.00
Per Person sharing (twin beds), Bed + Full Buffet Breakfast N$599.00

Business-class Rooms (Hotel Safari)

Per Person Single, Bed + Full Buffet Breakfast N$1,211.00
Per Person sharing (twin beds), Bed + Full Buffet Breakfast N$697.00

Classic Rooms (Safari Court Hotel)

Per Person Single, Bed + Full Buffet Breakfast N$1,380.00
Per Person sharing (twin beds), Bed + Full Buffet Breakfast N$927.00

For further details of the rooms available and facilities, please refer the Safari Hotel website:

Additional top-range accommodation is available elsewhere at the Hilton and Heinitzburg Hotels in central Windhoek and the Windhoek Country Club and low-end affordable accommodation for students is available nearby at local guesthouses, B&Bs and backpackers a short distance from the Congress venue.

For more options there are various aggregator websites, such as:

Bed and breakfast; hotels and general accommodation


Day tours

Details to follow shortly

Post-Congress tours

ICD9 has now arranged for 3-, 4-, 7- and 8-day post-Congress tours to be organized by “The Luxury Traveller”, who will handle all bookings and arrangements independently. Tours will be available from 1 December 2018.

These tours have been designed to enable you to take in some of Namibia’s breath taking scenery and unique biota and are intended for those wishing to undertake touristic activities after ICD9.

The tour options are as follows and further details can be viewed here.

Option 1: 3-day Namib Desert & Sossussvlei

Option 2: 4-day Etosha Wildlife Safari

Option 3: 7-day Guided Namibia Group Tour

Option 4: 8-day Desert and Dunes Self-Drive

All enquiries and bookings should be directed to Tanya Coetzee at “The Luxury Traveller” by e-mail travel@theluxurytraveler.comand the message line must read “ICD9 Post-Congress Tours”.

ICD9 and the Organizing Committee take no direct responsibility for bookings, cancellations and other arrangements and all agreements and contracts are made between delegates personally and “The Luxury Traveller”.

Health issues

It is important to check the validity of your vaccination card and consult an experienced medical practitioner for updates.

Health risks and preventive measures:

Medical and health services in Namibia are of a high standard. However, the availability of most services is limited to main cities and towns.


Namibia’s capital, Windhoek, is malaria-free. However, travellers to the north of Namibia should take precautions against malaria. The disease is especially prevalent in places near rivers, meadows or stagnant water. Mosquito nets are recommended, as well as mosquito spray for the skin. For extra precaution, the traveller can take anti-malaria prophylaxis. A physician should be consulted in this instance.

Food hygiene:

Tap water in Namibia is fit for consumption in most places, including Windhoek. Although most restaurants maintain a high level of hygiene, travellers should be wary of eating food from street vendors and other informal food establishments.

Other recommendations:

It is advisable to obtain health and travel insurance when coming into the country to cover any unforeseen medical costs. Any necessary prescriptions should be brought along in properly labelled bottles.

Namibia is very hot in November and the sun extremely fierce. Visitors should drink plenty of water at all times and wear sunscreen and a hat if outdoors.


The Namibian Dollar (NAD / N$) is linked to the South African Rand (ZAR) at par value. The South African Rand (notes and coins) is also legal tender in Namibia.


Namibia has two time seasons:

Summer Time – GMT + 2 hours
Winter Time – GMT + 1 hours

Banking services

Banks are open between 08h30 and 15h30, Monday to Friday and on Saturdays from 08h30 to 11h00. The Namibian banking sector is linked to major international communication networks, ensuring fast and efficient transfer of funds to and from literally anywhere in the world.

Money can be changed at bureaus de change at Hosea Kutako International Airport or at all local banks with bureau de change facilities. All internationally recognised currencies are accepted for exchange. Most establishments in the country accept international credit cards and ATM services are available everywhere that accept major credit cards.


Digital telecommunications network across the country which is developed, managed and maintained by the national telecommunications utility, Telecom Namibia. Two Cellular network providers, MTC and TN Mobile provides coverage in most towns and along all the major routes. Wifi is available at most hotels and guesthouses, but delegates should check beforehand.

Business and shopping

Trading hours on weekdays are from 08h00 to 17h00 and Saturdays from 08h30 to 13h00. Many shops also open on Saturday afternoons until 17h00 and on Sundays from 09h00 to 13h00.

Shuttle services and car rentals

Shuttle services are available from Hosea Kutako International Airport. All major international car rental companies (Avis, Budget and Imperial) operate in Windhoek and elsewhere in Namibia, with offices at Hosea Kutako International Airport. A shuttle service from the airport can be arranged for those staying at the Hotel Safari and should be requested at the time of booking (at a separate cost).

Driving and speed limits

Like most other countries in Southern Africa, Namibia drives on the left side of the road. Unless otherwise indicated, the speed limit on national and other paved roads is 120km/h. Motorists are urged to take extreme care when driving on gravel roads, which are generally very good, but need to be negotiated with care. The recommended speed limit on these roads is 80km/h. Driving at night, especially on rural roads, should be avoided, as many motor accidents are caused by motorists colliding with wild animals.


Mains power in Namibia and throughout Southern Africa is 220/240 Volts AC, 50-60HZ. Power sockets in Namibia are of the 15 amp, 3-pin round type. Many hotels also provide 2-pin, 110 Volt sockets.

Safety tips

Beware of petty crime and look after your belongings at all times, especially cell ‘phones and laptops. You are advised to inquire about the security situation at your hotel and, as in any major city, take care when venturing out alone. Delegates are strongly advised against walking around alone at night in the city centre. Delegates should only use metered taxis or taxis that are clearly indicated as official taxis.

Useful emergency contacts

Hosea Kutako International Airport – 299 6600

Medical Emergencies

City Police – 302302 (toll free)
Ambulance – Windhoek Municipality – 21 111
International SOS Emergency Services – 230 505 or 081707
EMed24 – 299 9924 or 081 924
Fire Brigade – 21 111


Windhoek Central Hospital – 203 9111
Medi Clinic – 22 2687
Rhino Park Private Hospital – 375 000
Roman Catholic Hospital – 270 2911