Registration and abstract submission guidelines

Registration guidelines

Registration must be done using our online registration system, which is available at: http://icd9.co.za/registration/

You will be given two options on the registration landing page: paying via credit card, or submitting a registration form and paying via EFT. It is important to note that you will only be registered automatically if you choose the credit card option. EFT payment has to be verified first before confirmation of registration will be sent (This can potentially take up to two weeks, and additional FOREX charges may apply on your side, depending on your country and bank that you use).

A simple on-line form is provided on which you should indicate the following:

  • Registration type (oral/poster presentation or attend only).
  • Attendance type (full delegate, full-time student or accompanying person (*)).
  • Whether attending Congress banquet (at a separate cost of N$800).
  • If attending Congress banquet indicate any dietary requirement or enter “none”.
  • Personal details (add title, first name and last name).
  • Name of organisation (employing institution or enter “private”)
  • Postal address details and email address.
  • [If a full-time student, upload confirmation letter from university in PDF format only.]
  • Size of free Congress T-shirt.
  • Agree to the terms and conditions of the refund policy (see Second Circular)

The full amount payable will then be automatically generated at the bottom of the form.

Click the “Pay and register for ICD9” (credit card option) or “Submit registration request” (EFT option) button to proceed.

(*) Accompanying persons MUST register separately.

Payment instructions

Credit card (preferred method)

Upon completion and submission of the on-line registration system, you will be automatically taken to a secure payment portal.

Follow the instructions for payment, which should be via secure credit card transaction (for non-South African residents). Please note that you are not formally registered before receipt of full payment.

The registration and payment process is then completed and you will be redirected to a registration confirmation page. You will also receive a separate e-mail message providing the details you have added and confirming registration and payment.

Electronic Funds Transfer

This option is intended for delegates or institutions who cannot pay via credit card. Upon submission you will be sent an email with the total payable in South African Rand (ZAR) as well as the banking details. It is important to note that additional FOREX charges may apply on your side, depending on your country and bank that you use. Please send proof of payment to payments@icd9.co.za.

Please note that you will only be officially registered once the funds have been received and an confirmation email from ICD9 will be sent to you.

Abstract submission

Only delegates who have registered and paid in advance are allowed to submit abstracts. Any submitted abstracts by unregistered delegates will be deleted from the system without prior notice.

Important: Please refer to the formatting guidelines for abstracts below and ensure your abstract is properly formatted before submission.

Please name your abstract Word file with your last name and the number of the abstract, e.g. Kirkspriggs1, Kirkspriggs2, etc. before beginning the submission process.

Formatting of abstracts

Please carefully follow the formatting instructions for abstract listed below and refer to the examples provided.

Abstract title

The abstract titles should be lower case throughout, except for proper nouns.

Example: The biodiversity survey of Diptera in south-west Saudi Arabia

Taxon author names should be indicated in titles, but not dates of publication and higher taxon names should be indicated in brackets.

Example: Redescription of Aposycorax chilensis (Tonnoir) (Diptera: Psychodidae: Sycoracinae), with the first identification of a blood meal host for the species

Author names/s

Full first name/s and surname (family name) should be provided.

Example: Ashley H. Kirk-Spriggs

For multi-authored abstracts list full names in order separated by a comma and use superscript numbers for different addresses. Take care to ensure diacritic marks are correctly added to author names and addresses, where applicable.

Example: Gregory Curler1; Sergio Ibáñez-Bernal2, Gunnar Kvifte3 & Isai Madriz4

Author address

Provide full postal address for first author and abridged address for subsequent authors, i.e., institution, town and country only. The e-mail address should only be provided for the first author.

Example:

1Department of Entomology, National Museum, P.O. Box 266, Bloemfontein 9300, South Africa.
*ashley.kirk-spriggs@nasmus.co.za
2Iowa State University, Ames, USA.
3KwaZulu-Natal Museum, Pietermaritzburg, South Africa.

Keywords

Not more than eight keywords should be provided arranged in alphabetical orders with the first keyword capitalised. These keywords will be used to create a subject index for the Abstracts volume.

Main abstract text

The main abstract text should be Arial 10 pt.

The main abstract text should be a single paragraph.

Use italics for Latin abbreviations, such as et al., e.g., etc.

The abstract text must not exceed 250 words (if the text exceeds 250 words the editors reserve the right to reduce the content without prior author approval).

Please use author names, but not dates the first time a genus or species name is mentioned in the text.

Formatted abstract examples

Example 1 (single author)

Of tapirs and flies – the overlooked connection between the Oriental and Neotropical Regions

Martin Hauser

CDFA, 3294 Meadowview Road, Sacramento, 95831, CA, USA. Phycus@gmail.com

Keywords: Biogeography, Cyphomyia, Stratiomyidae.

One of the more unusual and rare connections between the major zoogeographical regions is the connection between the Oriental and the Neotropical Regions. One of the few widely known examples is the tapirs, which have representatives in Asian and South America, but are absent from North America. There are few examples from the Diptera, one being the genus Cyphomyia Wiedemann (Stratiomyidae). But recently more examples have been found. One of the obstacles in the past was the focus of scientists on just one or two zoogeographical regions, although phylogenetic studies, of course, deal with the world fauna. This approach has changed in the past decades, more material is now available and the scientific approach is more a global. The reason for this distribution pattern is very likely extinction events in the Nearctic Region.

Example 2 (dual authorship)

Breaching the gaps – fly distribution in the Afrotropical Region

Ashley H. Kirk-Spriggs1* & Gillian McGregor2

1Department of Entomology, National Museum, P.O. Box 266, Bloemfontein 9300, South Africa.
*ashley.kirk-spriggs@nasmus.co.za
2Department of Geography, Rhodes University, South Africa.

Keywords: Afrotropical Region, biogeography, fly dispersal, palaeoclimates, Sahara Desert

This presentation outlines some broad concepts of Diptera biogeography in the Afrotropical Region. Examples are provided of Diptera endemism in the ancient Cape Fold Mountains and Cape Floristic Region of South Africa and the Great Escarpment of southern Africa. The significance of the Brandberg Massif in Namibia as a refugium for relict species, including living fossils is discussed, as are links between the ancient Eastern Arc Mountains of Kenya and Tanzania and the Malawi Rift. The expansion and retraction of the Pan-African forests and expansion of savanna grasslands is discussed. It is argued that humid pathways of dispersal via the Hogger Mountains, and the megalake catchments of Basin of Chotts, Ahnet-Moyer Megalake, Lake Magafezzan and Megachad of the central Sahara existed as recently as 4000 B.P. and linked the Mediterranean province and southern Africa, allowing dispersal both ways. Examples of Diptera endemism on Madagascar are provided and means of dispersal are discussed.

Example 3 (multiple authorship)

Annotated catalogue of Iranian long-legged flies (Diptera: Dolichopodidae)

Farzaneh Kazerani1*, Samad Khaghaninia1, Ali Ashghar Talebi2 & Igor Grichanov3

1Department of Plant Protection, Faculty of Agriculture, University of Tabriz, Tabriz, I.R. Iran.
*F.kazerani2000@yahoo.com
2Tarbiat Modares University, Teheran, Iran.
3All-Russian Institute of Plant Protection, St. Petersburg, Pushkin, Russia.

Keywords: Catalogue, Iran, species diversity.

A catalogue of the Iranian species of the family Dolichopodidae is compiled. It includes 104 species within 24 genera. The first studies of the dolichopodid fauna of Iran were conducted by Becker & Stein (1913) and Negrobov & Matile (1974). Later, Grichanov et al. (2010) studied the Iranian fauna of this family and increased the national list of dolichopodids to 33 species in 17 genera which were found mainly in the central and southern provinces of the country. In recent years, several studies in Iran have been carried out by Khaghaninia et al. (2013, 2014) and Gharajedaghi et al. (2013) which added another 21 species new to the country. Based on yet other recent studies, 50 species have been added to this list from northern and north-western Iran. The Iranian dolichopodid fauna in most parts of the country (particularly the south, east & center), however, remains poorly studied and most presumably features a fauna, distinct from that of northern Iran. It is obvious that more surveys on Iranian Dolichopodidae are necessary. A check􀍲list of dolichopodid genera species of Iran is currently under preparation.

On-line abstract submission

Abstract submissions must be done using our online registration system, which is available at: http://icd9.co.za/abstractsubmissions/

A simple on-line form is provided on which you should indicate the following:

  • Personal details (add title, first name, last name and email address).
  • Indicate the number of abstracts to be submitted from 1–4 (using numerals).
  • Indicate type of presentation in each case (oral or poster).
  • Add the abstract title (as it appears in the Word file).
  • If an oral presentation pick the appropriate symposium title to which your presentation belongs from the pick menu, or indicate “General dipterology” if none.
  • Add the list of key words from your abstract alphabetically (used for the subject index).
  • Add presenting authors first and last name, e.g., Ashley Kirk-Spriggs.
  • Click the button to upload your abstract as a Word doc, docx or rtf file.

The abstract submission process is then completed and you will receive a separate e-mail message providing the details you have added and confirming abstract submission.