Research (collecting) permits

Namibia is an attractive destination for dipterists wishing to undertake fieldwork before or after ICD9 in their private capacity, especially in the north-east of the country during November. The post-congress tours that are being organised are intended for those that wish to sight-see, not those wishing to sample biological specimens. For those delegates who wish to arrange private or joint expeditions to sample Diptera in Namibia permits are required to do so, that must be applied for in advance (see below text and application forms).

As with most countries around the world, Namibia is concerned about the loss of biological diversity and information pertaining to that biodiversity not being repatriated to the country. It is illegal to sample biological specimens within the boundaries of Namibia without an appropriate permit to conduct research and to export biological specimens/material without an appropriate export permit, both of which are issued by the Directorate of Scientific Services (Ministry of Environment and Tourism).

It is the individual responsibility of all delegates wishing to collect biological specimens in Namibia to apply for a research permit at least three months in advance and to apply separately for an export permit upon completion of that research, directly from the Directorate of Scientific Services (Ministry of Environment and Tourism).

It is important to note that attendance at ICD9 does not represent permission to conduct research or collection of biological specimens/material within the state boundaries of Namibia and ICD Council and the local Organizing Committee takes no responsibility for the actions of delegates who do not follow the correct permitting procedures for the sampling and export of biological specimens and the subsequent adherence to permit conditions.

The relevant application forms are available at the below links:

Research permit application form

Export permit application form

Please read these application forms with care before applying. Important points to consider when applying are:

Applicants need to specify which areas they plan to work in and motivate specifically why research needs to be conducted within National Parks and other protected areas.

A letter of support for research on invertebrates is required from our partnering organization, the National Museum of Namibia and requests for such letter must be accompanied by a completed permit application form (outlining details of the planned research) and be send by e-mail to Ms. Esther Moombolah-Goagoses, who will direct these to the Museum’s entomologist.

Once completed the application form and other documentation for a research permit should be submitted by e-mail to Mr. Timoteus Iita Matheus of Scientific Services, Ministry of Environment and Tourism.

Applications for an export permit need to be submitted by hand at the office of the Directorate of Scientific Services (Ministry of Environment and Tourism; situated at the junction of Dr. Kenneth David Kaunda Street and Robert Mugabe Avenue, Windhoek), with a payment of N$100 handling fee. While the Ministry makes every effort to process applications quickly it should be borne in mind that the issuing of export permits is not automatic and may take several days to process.

Any enquiries pertaining to permit applications should be directed to Mr. Kenneth Uiseb, who serves on our Organizing Committee.